Terms and Conditions

Name of the event: Sinhala & Hindu New Year | Sri Lankan New Year Celebration - Glasgow, 2025

📅 Date: Saturday 19th April 2025, from 08:00 a.m. to 5:00 p.m.
📍 Venue: Netherton Community Centre, 358 Netherton Road, Glasgow, G13 1AX

By attending this event, you agree to the following terms and conditions:

1. General Participation

• This is a family-friendly, community-led celebration open to individuals of all ages and backgrounds.
• All participants are expected to always treat others with courtesy and respect.
• Violent, aggressive, or abusive behaviour towards organisers, volunteers, or fellow attendees will not be tolerated. Individuals behaving in this manner will be asked to leave the premises and may be reported to the relevant authorities.
• Any malicious damage or vandalism to property or equipment will be reported to the authorities, and SLAS reserves the right to pursue legal action to recover damages.
• Parents or guardians must always supervise children during the event.
• Please be mindful that the event venue is shared with members of the general public. All attendees are expected to show respect and consideration towards others using the venue facilities.
• To maintain a family-friendly and respectful environment, smoking and the consumption of alcohol are not permitted at any point during the event or within the venue premises. We kindly ask all attendees to support this policy in the interest of community wellbeing and inclusivity.

2. Photography and Videography Consent

• Photos and videos will be taken throughout the event to capture and promote the celebration.
• By attending, you consent to SLAS (Sri Lankan Association in Scotland) using images and recordings of you or your children in promotional materials, including on social media, websites, and future event marketing.
• If you prefer not to be photographed or recorded, please speak to a member of the organising team when you arrive.

3. Donations and Ticketing

• Donations collected before or during the event, including raffle ticket sales, will be used solely to cover event-related expenses such as venue hire, refreshments, entertainment, and materials.
• All donations and ticket purchases including raffle ticket sales are voluntary and non-refundable, regardless of attendance or participation.
• A valid ticket issued via Eventbrite must be presented upon entry to the event.
• Tickets are non-transferable. If requested by the organisers, attendees must be able to present valid identification to verify their booking.

4. Health and Safety

• SLAS is committed to providing a safe and welcoming environment for all attendees.
• The venue complies with current health and safety regulations. Please follow all posted signage and the instructions of venue staff or organisers.
• In case of an emergency, please follow guidance provided by the venue staff, organisers or emergency service personnel.
• First-aid support will be available on-site. Please report any concerns to event organisers or venue staff.
• Participation in games, competitions, and other activities is voluntary and at your own risk. SLAS will not be held liable for accidental injuries sustained during these activities.
• It is the responsibility of each attendee to inquire about any potential allergens or food intolerances before consuming food or drink offered at the event. If in doubt, please speak to an organiser or the caterer before making a selection.

5. Liability

• Attendees are responsible for their personal belongings and safety.
• SLAS and its organisers accept no liability for loss, theft, damage to property, or personal injury unless caused by proven negligence.

6. Accessibility and Inclusion

• The event venue is wheelchair accessible and inclusive.
• If you have specific accessibility requirements, please let us know in advance so we can make appropriate arrangements.

7. Event Changes or Cancellation

• SLAS reserves the right to make adjustments to the programme, timing, or location due to weather conditions, venue issues, or other unforeseen circumstances.
• Any changes or cancellations will be communicated through SLAS social media channels and other appropriate communication methods.
• SLAS also reserves the right to request confirmation of attendance from individuals in advance of the event to support event planning, capacity management, and health and safety considerations.

8. Data Protection and Privacy

• Any personal information collected for the purpose of this event (e.g., registration details, contact information) will be handled in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
• Your information will only be used for essential event administration and communication unless you have given express consent for further contact.
• If you do not wish your personal data to be retained for future communications or community activities, please inform a member of the organising team when you arrive.

Thank you for joining us in celebrating Sri Lankan culture and community spirit.

For any questions or special requests, please contact us at: This email address is being protected from spambots. You need JavaScript enabled to view it.

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SLAS Privacy Notice for Event Attendees

Sri Lankan New Year Celebration 2025 – Glasgow
Date: Saturday 19th April 2025
Venue: Netherton Community Centre, Glasgow

1. Who We Are

The Sri Lankan Association in Scotland (SLAS) is the organiser of the Sri Lankan New Year Celebration 2025. We are committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

For any queries about how we process your data, please contact us at:
📧 This email address is being protected from spambots. You need JavaScript enabled to view it.

2. What Data We Collect

When you register for the event, we may collect the following personal information:

• Full name
• Email address
• Phone number
• Accessibility or dietary requirements (if provided)
• Consent preferences (e.g. for photography or data sharing)

3. How We Use Your Data

We collect and use your data for the following purposes:

• To manage your attendance and communication before, during, and after the event
• To contact you in case of last-minute event changes or emergencies
• To ensure accessibility, dietary, or safety accommodations can be provided
• Only with your explicit consent, to share your name, phone number, and email address with event sponsors

We do not use your data for profiling, marketing, or unrelated communications without your permission.

4. Sharing Your Data

We will never share your personal data with third parties unless:

• You have given us explicit consent (e.g. to share your contact information with event sponsors)
• It is required by law or for safeguarding purposes

If you opt-in to share your contact details with sponsors, they may contact you with information about products, services, or offers. You may withdraw your consent at any time (see section 7).

5. Photography and Video

Photos and videos may be taken during the event for use on SLAS social media, website, and future promotional materials. By attending, you consent to this usage unless you inform us otherwise upon arrival.

6. How Long We Keep Your Data

We will retain your personal information only as long as necessary for the purposes outlined above. Contact details shared for sponsor communications will be managed directly by those sponsors under their own privacy policies.

7. Your Rights

Under the UK GDPR, you have the right to:

• Request access to the data we hold about you
• Request correction of inaccurate information
• Withdraw consent at any time
• Request deletion of your personal data (where lawful to do so)
• Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been misused

8. Withdrawing Consent

If you consent to share your contact details with sponsors or to be photographed but change your mind, you can withdraw consent by contacting us at:
📧 This email address is being protected from spambots. You need JavaScript enabled to view it.

9. Contact Us

If you have questions about this notice or wish to exercise your data rights, please contact:
Sri Lankan Association in Scotland (SLAS)
📧 This email address is being protected from spambots. You need JavaScript enabled to view it.
🌐 www.slascot.org.uk

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Sri Lankan Association in Scotland (SLAS) Privacy Policy Effective Date: 05^th April 2025

1. Introduction

The Sri Lankan Association in Scotland (SLAS) is committed to ensuring the lawful, fair, and transparent processing of personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy outlines how SLAS collects, stores, processes, and protects personal data.

2. Purpose

This policy sets out the principles and practices followed by SLAS to protect the rights and privacy of individuals whose personal data we process, including members, event attendees, volunteers, donors, and partners.

3. Scope

This policy applies to all staff, volunteers, committee members, and third parties acting on behalf of SLAS who process personal data collected in the course of our activities.

4. Legal Basis for Processing

SLAS processes personal data based on one or more of the following legal grounds:

• Consent
• Performance of a contract
• Legal obligation
• Legitimate interests

5. Types of Personal Data We Collect

We may collect and process the following categories of personal data:

• Name
• Contact details (e.g. phone number, email, postal address)
• Date of birth (where necessary)
• Emergency contact information
• Accessibility or dietary requirements
• Donation records
• Event registration details
• Photographs or video recordings (with consent)

6. How We Use Personal Data

We use personal data for purposes including:

• Administering membership, events, and community activities
• Communicating with individuals regarding services or updates
• Managing donations and fundraising activities
• Ensuring health and safety compliance
• Sharing limited contact details with sponsors or partners (only with consent)
• Meeting legal and regulatory requirements

7. Data Sharing and Third Parties

We do not share personal data with third parties unless:

• Consent has been obtained
• It is necessary to fulfil a legal or regulatory obligation
• It is required to protect vital interests (e.g. in emergencies)

Any third parties (e.g. service providers or sponsors) who receive data will be required to comply with UK GDPR standards.

8. Data Retention

Personal data will be retained only as long as necessary to fulfil the purposes for which it was collected or to meet legal requirements. SLAS maintains a data retention schedule to ensure regular reviews and secure deletion.

9. Data Security

We implement appropriate technical and organisational measures to protect personal data from unauthorised access, alteration, disclosure, or destruction. These include:

• Restricted access controls
• Secure storage of physical records
• Password-protected files and devices
• Staff and volunteer training in data protection

10. Individual Rights

Under the UK GDPR, individuals have the following rights:

• The right to be informed
• The right of access
• The right to rectification
• The right to erasure
• The right to restrict processing
• The right to data portability
• The right to object
• Rights in relation to automated decision-making

Requests to exercise these rights should be made in writing to: This email address is being protected from spambots. You need JavaScript enabled to view it..

11. Data Breach Management

In the event of a data breach, SLAS will follow its Data Breach Response Procedure, including reporting to the Information Commissioner's Office (ICO) where required and notifying affected individuals if there is a high risk to their rights and freedoms.

12. Review and Updates

This policy is reviewed annually or when significant changes occur in the organisation or in data protection law.

For questions about this policy or to make a data rights request, contact:
Sri Lankan Association in Scotland (SLAS)
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Website: www.slascot.org.uk

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Your information will be used only for event administration unless you give explicit consent to share it with event sponsors.

Photos and videos may be taken during the event for use on SLAS social media, website, and future promotional materials. If you do not wish to appear in media, please inform a member of the organising team on arrival.

You can withdraw your consent at any time by contacting us at This email address is being protected from spambots. You need JavaScript enabled to view it..

All data is handled in accordance with the UK GDPR and the Data Protection Act 2018.
For full details, see our Privacy Policy: https://slascot.org.uk/en/8-useful-links/49-terms-2025